Appointment Letter Templates
An appointment letter formally appoints a new employee after they accept your offer. It sets out the role, date of joining, probation and terms of employment, and it's an important record for both sides.
3 appointment letter designs
Every design takes your logo, colors and signatures.
What to include in an appointment letter
- Letterhead, date and reference number
- Employee's name and designation
- Date of joining
- Probation period
- Salary and terms (or an annexure)
- Reporting manager and location
- Signature and acceptance section
Appointment Letter format
Sample wording to adapt. In SealHive, names, roles and dates fill in for you.
APPOINTMENT LETTER Date: [Date] Dear [First name], Further to your acceptance of our offer, we are pleased to appoint you as [Designation] at [Organization], with effect from [Date of joining]. You will be on probation for [period]. Your salary, working hours, leave and other terms are set out in the annexure. We welcome you to [Organization]. Yours sincerely, [Name], [Title]
Your brand on every design
Logo, colors, fonts and signatures, set once in your brand kit.
A QR code on every copy
Scanning it opens a verification page with who issued it, to whom and when.
Hard to fake
Anyone can upload the PDF to check it hasn't been edited. You can revoke it anytime.
Appointment Letter questions
When is an appointment letter issued?
After the candidate accepts the offer, usually on or before the date of joining.
How does someone check that it's genuine?
Every document issued with SealHive carries a QR code and a short link. Scanning it opens a page on our site showing who issued it, to whom and when, and whether it's still valid. Anyone can also upload the PDF to confirm it hasn't been edited.
Related templates
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